Introduction
Introduction
The duties of the Cashier Division are to dispatch regular salary and hourly payments, collect various fees (including tuition fees, and fees for cooperative education), handle cash and cheques, do the bookkeeping, and other related activities. The morality, loyalty, diligence of the staff is essential to the secure management of the University Funds. Therefore, extra care has been taken in the selection and management of the staff, who are required to work according to strict laws and regulations. Security management is the top priority of this division, and to ensure this, sturdy safes are used, and the office and cash keeping area have been fitted with security system as a preventive measure.
Issuing Invoices
For any income received by the University, by law, a uniform invoice needs to be issued. Receipts are printed by the Accounting Office and are collected by a designated person from the Cashier Division. They are then distributed to the staff who is in charge of this duty in each department/institute/center after filling-in a uniform invoice record card. A uniform invoice will be issued after a correct sum of money is received. Other departments which require issuing receipts should fill-in an application form and obtain uniform invoices from the division. Also, the departments should check with the division weekly for the total amount issued with the invoices. The uniform invoices issued are counted and the amount balanced the receipts and registration books are returned to the Accounting Office.
Fees Collectio
When a fee (in cash, by cheque or from telegraphic transfer) is received, a uniform invoice is issued. The Accounting Office will be notified regarding the incoming payment to proceed with the related procedure. A voucher will then be issued. A daily report is prepared by the Cashier Division and delivered to the Accounting Office.
Making Payments
The division is responsible for making various payments for the University. For some expenses (e.g. travel expenses), the payments are made through the post office with a written or an email notice. In the case of payments being made to companies and others, cheques are issued.
Petty Cash Payment
An expense which is less than NT$ 10,000 can be paid for by using petty cash. If the claimant has an account with the post office in Taiwan, it is paid out by transfer to his or her account with a written notice. If the claimant does not have an account with the post office, he or she, notified by telephone, can collect cash from the cashier’s counter. A book is assigned to record the usage of petty cash, and it is periodically sent to the Accounting Office for accounting purposes.
Collecting Bid Bonds
The division will collect bid bonds from potential bidders before a bidding process starts, and will immediately return the bid bonds to the unsuccessful bidders after the bid is completed. The bidder who has won the bid will have to leave its bid bond with the division while the project requesting department will need to write up a deposit receiving notice.
Dispatching Salary
Salary related work includes paying out regular staff salaries, temporary workers’ wages, commissions, overtime payments, bonuses and so on. The division is also responsible for withholding income tax, mailing income tax withholding certificates, dispatch housing loans, and manage issues such as preferential savings, pensions, labor and health insurance, and other welfare related monthly deductions. It also helps print out details of staff salary for reference purposes.
Tuition Fee Collection
The division is also responsible for student registration and tuition fees collection. It helps compile and upload the data provided by Academic Affairs Office regarding students’ details, course registration, accommodation and deductable fees to the tuition fees portal of the Bank of Taiwan. The portal allows students to download and print out their payment details.
Fees can be paid:
1. At the counter of all the branches of the Bank of Taiwan.
2. Through an ATM machine or on-line.
3. At a convenience store (7-11, Family Mart, Hi-Life or OK) for the amount of not more than NT$ 40,000.
4. By using a credit card (on-line or voice-operated).
The duties of the Cashier Division are to dispatch regular salary and hourly payments, collect various fees (including tuition fees, and fees for cooperative education), handle cash and cheques, do the bookkeeping, and other related activities. The morality, loyalty, diligence of the staff is essential to the secure management of the University Funds. Therefore, extra care has been taken in the selection and management of the staff, who are required to work according to strict laws and regulations. Security management is the top priority of this division, and to ensure this, sturdy safes are used, and the office and cash keeping area have been fitted with security system as a preventive measure.
Issuing Invoices
For any income received by the University, by law, a uniform invoice needs to be issued. Receipts are printed by the Accounting Office and are collected by a designated person from the Cashier Division. They are then distributed to the staff who is in charge of this duty in each department/institute/center after filling-in a uniform invoice record card. A uniform invoice will be issued after a correct sum of money is received. Other departments which require issuing receipts should fill-in an application form and obtain uniform invoices from the division. Also, the departments should check with the division weekly for the total amount issued with the invoices. The uniform invoices issued are counted and the amount balanced the receipts and registration books are returned to the Accounting Office.
Fees Collectio
When a fee (in cash, by cheque or from telegraphic transfer) is received, a uniform invoice is issued. The Accounting Office will be notified regarding the incoming payment to proceed with the related procedure. A voucher will then be issued. A daily report is prepared by the Cashier Division and delivered to the Accounting Office.
Making Payments
The division is responsible for making various payments for the University. For some expenses (e.g. travel expenses), the payments are made through the post office with a written or an email notice. In the case of payments being made to companies and others, cheques are issued.
Petty Cash Payment
An expense which is less than NT$ 10,000 can be paid for by using petty cash. If the claimant has an account with the post office in Taiwan, it is paid out by transfer to his or her account with a written notice. If the claimant does not have an account with the post office, he or she, notified by telephone, can collect cash from the cashier’s counter. A book is assigned to record the usage of petty cash, and it is periodically sent to the Accounting Office for accounting purposes.
Collecting Bid Bonds
The division will collect bid bonds from potential bidders before a bidding process starts, and will immediately return the bid bonds to the unsuccessful bidders after the bid is completed. The bidder who has won the bid will have to leave its bid bond with the division while the project requesting department will need to write up a deposit receiving notice.
Dispatching Salary
Salary related work includes paying out regular staff salaries, temporary workers’ wages, commissions, overtime payments, bonuses and so on. The division is also responsible for withholding income tax, mailing income tax withholding certificates, dispatch housing loans, and manage issues such as preferential savings, pensions, labor and health insurance, and other welfare related monthly deductions. It also helps print out details of staff salary for reference purposes.
Tuition Fee Collection
The division is also responsible for student registration and tuition fees collection. It helps compile and upload the data provided by Academic Affairs Office regarding students’ details, course registration, accommodation and deductable fees to the tuition fees portal of the Bank of Taiwan. The portal allows students to download and print out their payment details.
Fees can be paid:
1. At the counter of all the branches of the Bank of Taiwan.
2. Through an ATM machine or on-line.
3. At a convenience store (7-11, Family Mart, Hi-Life or OK) for the amount of not more than NT$ 40,000.
4. By using a credit card (on-line or voice-operated).
